MINUTES OF MEETING 
CORDOVA PALMS COMMUNITY DEVELOPMENT DISTRICT 
The regular meeting of the Board of Supervisors of the Cordova Palms Community 
Development District was held on Wednesday, February 8, 2023 at 10:00 a.m. at the offices of 
Governmental Management Services, LLC, 475 West Town Place, Suite 114, St. Augustine, 
Florida 32092. 
Present and constituting a quorum were: 
Louis Cowling Chairman 
Joyce Conway Supervisor 
Thomas Spiess Supervisor 
Also present were: 
Daniel Laughlin District Manager 
Wes Haber District Counsel (by phone) 
Scott Wild District Engineer (by phone) 
The following is a summary of the discussions and actions taken at the February 8, 2023 
meeting. 
FIRST ORDER OF BUSINESS Roll Call 
Mr. Laughlin called the meeting to order at 10:27 a.m. 
SECOND ORDER OF BUSINESS Public Comment 
There being no members of the public present, the next item followed. 
THIRD ORDER OF BUSINESS Approval of Minutes of the January 11, 
2023 Meeting 
There were no comments on the minutes. 
On MOTION by Mr. Cowling seconded by Mr. Spiess with all in 
favor the minutes of the January 11, 2023 meeting were approved. 
FOURTH ORDER OF BUSINESS Consideration of Updating the District’s 
Record Retention Policy 
Mr. Haber informed the Board that the District previously adopted a record retention 
policy and at that time the Board was given the same options to retain records in accordance 
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February 8, 2023 Cordova Palms CDD 
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with Florida Law, which means disposing of records after a certain amount of time, or whether 
the District wants to retain all records. Those options are being considered again and the 
second option offered would specify that any electronic copy of a record is adequate for 
purposes of retaining the record, and that there is no obligation to keep transitory records, 
which is a record that loses its purpose after a certain amount of time. The Board was presented 
with two forms of resolutions, the first provides for approval of option one, which is to actively 
destroy records when the timeframe is met, and the second provides for approval of option two, 
which says all records will be kept. 
On MOTION by Mr. Cowling seconded by Ms. Conway with all 
in favor Resolution 2023-01, updating the District’s record 
retention policy and proceeding with Option 2 was approved. 
FIFTH ORDER OF BUSINESS Consideration of Resolution 2023-02, 
Authorizing Investment of Funds in the 
Local Government Surplus Funds Trust 
Fund 
Mr. Laughlin informed the Board that CDD funds have been held with the trustee, 
which is a low-yielding account, and presented another option of investing funds in the State 
Board of Administration account at a higher interest rate. 
On MOTION by Mr. Cowling seconded by Mr. Spiess with all in 
favor Resolution 2023-02, authorizing investment of funds in the 
local government surplus funds trust fund was approved. 
SIXTH ORDER OF BUSINESS Consideration of Change Order from A.J. 
Johns for a Pipe Size Change 
Mr. Wild presented a change order from A.J. Johns in the amount of $11,142.59 for the 
Phase 3 project and informed the Board there was a discrepancy between the pipe specification 
on the plans versus the detail sheet and the wrong one was included in A.J. Johns’ original 
price. 
On MOTION by Mr. Cowling seconded by Ms. Conway with all 
in favor the change order from A.J. Johns was approved. 
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SEVENTH ORDER OF BUSINESS Staff Reports 
A. District Counsel 
Mr. Haber had nothing further to report. 
Mr. Cowling asked what the threshold would be to require a formal RFP for landscape 
maintenance services. 
Mr. Haber responded $195,000 and recommended multiple proposals still be sought to 
ensure the best price. 
Mr. Laughlin noted the Board could authorize the Chairman to work with staff on 
preparing a scope of services. 
On MOTION by Mr. Cowling seconded by Ms. Conway with all 
in favor authorizing the Chairman to work with staff on preparing 
a scope of services and seeking proposals for landscape 
maintenance services was approved. 
B. District Engineer - Approval of Requisition Summary 
Mr. Wild provided the Board with a brief overview of the requisition summary, which 
includes requisition numbers 30-35 for the Series 2022-1 Bonds and requisition numbers 21-23 
for the Series 2022-2 Bonds, together totaling $635,526.11. 
On MOTION by Mr. Cowling seconded by Ms. Conway with all 
in favor the requisition summary was approved. 
C. District Manager 
There being nothing to report, the next item followed. 
EIGHTH ORDER OF BUSINESS Financial Reports 
A. Financial Statements as of December 31, 2022 
Copies of the financial statements were included in the agenda package for the board’s 
review. 
B. Check Register 
Mr. Laughlin noted the check register totals $232,806.20, with the majority of that total 
stemming from funds sent to the trustee for the debt service payment. 
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On MOTION by Mr. Cowling seconded by Ms. Conway with all 
in favor the check register was approved. 
NINTH ORDER OF BUSINESS Supervisor Requests and Audience 
Comments 
There being none, the next item followed. 
TENTH ORDER OF BUSINESS Next Scheduled Meeting – March 8, 2023 at 
10:00 a.m. at the offices of Governmental 
Management Services, LLC, 475 West 
Town Place, Suite 114, St. Augustine, 
Florida 32092 
ELEVENTH ORDER OF BUSINESS Adjournment 
On MOTION by Mr. Spiess seconded by Mr. Cowling with all in 
favor the meeting was adjourned 
______________________________ _____________________________ 
Secretary/Assistant Secretary Chairman/Vice Chairman 
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